Privacy Policy

INTRO About this Privacy Notice

This Privacy Notice for EasilyAI owned and operated by Maicol Alexander Montaño Beltran ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

• Visit our website at https://www.easilyai.io or any website of ours that links to this Privacy Notice.
• Use EasilyAI. An AI-powered platform that enables users to create transcriptions, translations, and audio dubbing for audiovisual content. Designed for YouTubers, content creators, agencies, and media studios.
• Engage with us in other related ways, including any marketing or events.

By registering for an account and checking the acceptance box, you acknowledge that you have read and understood this Privacy Notice and consent to the processing of your personal information as described herein.

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [email protected].

KEY Summary of Key Points

1 What Information Do We Collect?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

The personal information we collect may include the following:

• Names
• Email addresses
• Usernames
• Passwords
• Contact preferences
• Billing addresses

Sensitive Information: We do not process sensitive information.

Payment Data: We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is handled and stored by Lemon Squeezy. You may find their privacy notice at: https://www.lemonsqueezy.com/privacy

Social Media Login Data: We may provide you with the option to register with us using your existing social media account details, like your Google or Apple account.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.

The information we collect includes:

• Log and Usage Data: Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services.
• Device Data: Information about your computer, phone, tablet, or other device you use to access the Services.

Google API

Our use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

2 How Do We Process Your Information?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To facilitate account creation and authentication and otherwise manage user accounts.
• To deliver and facilitate delivery of services to the user.
• To respond to user inquiries/offer support to users.
• To send administrative information to you.
• To fulfill and manage your orders, payments, returns, and exchanges made through the Services.
• To request feedback and to contact you about your use of our Services.
• To send you marketing and promotional communications (in accordance with your marketing preferences).
• To protect our Services as part of our efforts to keep our Services safe and secure.
• To identify usage trends and better understand how our Services are being used.
• To save or protect an individual's vital interest, such as to prevent harm.

3 What Legal Bases Do We Rely On to Process Your Information?

We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law.

If you are located in the EU or UK, we may rely on the following legal bases:

• Consent: We may process your information if you have given us permission to use your personal information for a specific purpose.
• Performance of a Contract: We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you.
• Legitimate Interests: We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests.
• Legal Obligations: We may process your information where we believe it is necessary for compliance with our legal obligations.
• Vital Interests: We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party.

4 When and With Whom Do We Share Your Personal Information?

We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf. The categories of third parties we may share personal information with include:

• AI Platforms
• Cloud Computing Services
• Data Analytics Services
• Data Storage Service Providers
• Payment Processors
• Performance Monitoring Tools
• User Account Registration & Authentication Services
• Website Hosting Service Providers

We also may need to share your personal information in the following situations: Business Transfers — we may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5 Do We Use Cookies and Other Tracking Technologies?

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

6 Do We Offer Artificial Intelligence-Based Products?

As part of our Services, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, "AI Products"). These tools are designed to enhance your experience and provide you with innovative solutions.

Use of AI Technologies

We provide the AI Products through third-party service providers ("AI Service Providers"), including OpenAI, Anthropic, Google Cloud AI, Amazon Web Services (AWS) AI, ElevenLabs, Microsoft Azure AI, and NVIDIA AI.

Our AI Products are designed for the following functions:

• Audio/Speech processing
• AI translation
• AI Transcription

How to Opt Out

• Log in to your account settings and update your user account.
• Contact us using the contact information provided.

7 How Do We Handle Your Social Logins?

Our Services offer you the ability to register and log in using your third-party social media account details (like your Facebook or X logins). Where you choose to do this, we will receive certain profile information about you from the social media provider, including your name, email address, friends list, and profile picture.

8 Is Your Information Transferred Internationally?

Our servers are located in the United States. Please be aware that your information may be transferred to, stored by, and processed by us in our facilities and in the facilities of the third parties with whom we may share your personal information, including facilities in the United States and other countries.

We have implemented measures to protect your personal information, including by using the European Commission's Standard Contractual Clauses for transfers of personal information.

9 How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. No purpose in this notice will require us keeping your personal information for longer than twelve (12) months past the termination of the user's account.

10 How Do We Keep Your Information Safe?

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

11 Minimum Age and Protection of Minors

The Services are exclusively for users who are at least 18 years of age. EasilyAI does not knowingly collect, solicit, or process personal information from persons under 18, and does not knowingly market to them. By using the Services, you represent and warrant that you are at least 18 years of age. If we learn that personal information from a person under 18 has been collected, we will immediately deactivate the associated account and promptly delete any data collected. If you believe a person under 18 has accessed the Services or submitted personal data, please contact us at [email protected].

12 What Are Your Privacy Rights?

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making.

Withdrawing your consent

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us using the contact details provided below.

Opting out of marketing and promotional communications

You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us using the details provided below.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can log in to your account settings and update your user account, or contact us using the contact information provided.

If you have questions or comments about your privacy rights, you may email us at [email protected].

13 Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

14 Do United States Residents Have Specific Privacy Rights?

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you.

Categories of Personal Information We Collect

Your Rights

• Right to know whether or not we are processing your personal data.
• Right to access your personal data.
• Right to correct inaccuracies in your personal data.
• Right to request the deletion of your personal data.
• Right to obtain a copy of the personal data you previously shared with us.
• Right to non-discrimination for exercising your rights.
• Right to opt out of the processing of your personal data if it is used for targeted advertising, the sale of personal data, or profiling.

How to Exercise Your Rights

To exercise these rights, you can contact us by submitting a data subject access request, by emailing us at [email protected], or by visiting https://www.easilyai.io/contact.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at [email protected].

15 Do Other Regions Have Specific Privacy Rights?

Australia and New Zealand

We collect and process your personal information under the obligations and conditions set by Australia's Privacy Act 1988 and New Zealand's Privacy Act 2020.

Republic of South Africa

At any time, you have the right to request access to or correction of your personal information by using the contact details provided in this notice.

16 Colombia Personal Data Protection

This Privacy Policy also complies with Colombia's Personal Data Protection Law (Ley 1581 de 2012) and its regulatory decree (Decreto 1377 de 2013). Colombian users have the right to know, update, rectify, and delete their personal information.

17 AI Content Processing

Users retain ownership of all content uploaded to EasilyAI. Your content — including audio files, video, transcriptions, translations, and any other materials you upload — is processed solely to deliver the Services you have requested and is not used to train, fine-tune, or improve EasilyAI's own AI models. Processed files and associated outputs are deleted from our systems within six (6) months of processing, unless you request earlier deletion or applicable law requires a different retention period.

18 User Content Responsibility

Users are solely responsible for all content uploaded to EasilyAI, including but not limited to audio, video, and text files. By uploading content, users confirm they hold all necessary rights, licenses, and permissions for such content. EasilyAI assumes no liability for copyright infringement or unauthorized use of third-party content.

19 AI-Generated Output Disclaimer

Users acknowledge that EasilyAI uses artificial intelligence to process content. Users are solely responsible for reviewing, verifying, and ensuring the accuracy and legality of all AI-generated outputs before any use or distribution.

20 Voice Cloning Responsibility

Users who utilize EasilyAI's voice cloning features confirm they have explicit consent from the individual whose voice is being cloned. Users assume full legal responsibility for any unauthorized use of a person's voice or likeness, including liability for any claims, damages, or legal actions brought by the affected individual or third parties. EasilyAI strictly prohibits the cloning of voices without the express consent of the voice owner.

Voice data uploaded for cloning purposes may constitute biometric information under applicable law and is processed solely to deliver the requested service. EasilyAI does not store, sell, or use voice data for any purpose beyond the specific service requested by the user.

21 Facial Manipulation & Lip Sync Consent

Users who utilize EasilyAI's lip sync and facial animation features confirm they have explicit consent from all individuals whose facial features appear in the uploaded content. By using these features, users acknowledge that the technology will digitally alter facial movements and expressions. Users assume full legal responsibility for any unauthorized manipulation of a person's likeness, image, or facial features, including liability for any claims under applicable deepfake, privacy, or image rights laws.

22 Third-Party AI Providers & Language Quality

EasilyAI's transcription, translation, dubbing, and voice services are powered by third-party AI providers. While we strive for quality, we do not guarantee the accuracy, completeness, or suitability of AI-generated outputs across all languages. Language quality may vary depending on the provider and language pair. Translation or transcription errors are not grounds for refunds or chargebacks.

23 No Guarantee of Output Accuracy

EasilyAI provides AI-powered tools on an "as-is" basis. We do not warrant that outputs will be error-free, legally compliant, or suitable for any particular purpose. Users are solely responsible for reviewing all outputs before publication, distribution, or commercial use.

24 Do We Make Updates to This Notice?

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification.

25 How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by email at [email protected], or by post at:

26 How Can You Review, Update, or Delete the Data We Collect From You?

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. To request to review, update, or delete your personal information, please fill out and submit a data subject access request at: Data Subject Access Request.

27 Cookies and Essential Technologies

EasilyAI uses only essential, functional technologies necessary to operate the Services. We do not use advertising cookies, tracking pixels, or behavioral analytics scripts. Specifically:

• Session tokens: Supabase, our authentication provider, stores a session token in your browser's local storage solely to maintain your logged-in state. This token contains no personal information beyond what is necessary to identify your session and expires upon logout or inactivity.
• No third-party analytics: We do not use Google Analytics, Meta Pixel, Hotjar, or any similar third-party analytics or tracking service on our platform.
• Landing page: Our public landing page is hosted on Vercel. Vercel may collect anonymized, aggregated performance and traffic data at the infrastructure level as part of their hosting service. This data is not linked to individual users and is not shared with EasilyAI in identifiable form. For more information, see Vercel's Privacy Policy.

Because we use only functional technologies, no cookie consent banner is triggered. If this changes in the future, we will update this Notice and implement appropriate consent mechanisms.

28 Account Data Retention

We retain your personal account data for as long as your account remains active. When you initiate deletion of your account from your Account Settings (or by request to [email protected]), you are offered two options:

• Grace period — 30 days (recommended): your account and all associated data are retained for thirty (30) days from the request, allowing you to recover the account by logging in again before that period expires. After 30 days, all data is permanently and irreversibly deleted.
• Short window — within 24 hours: your account is permanently deleted within twenty-four (24) hours of the request. This short delay is a security measure that protects you against accidental clicks, unauthorized actions, or compromised sessions; it allows EasilyAI and you to intervene in cases of suspected fraud or mistake. You can still cancel the deletion by logging in again before the 24-hour window expires.

Regardless of the option chosen, no deletion is performed truly instantaneously. This delay is a deliberate safety measure and is industry standard among comparable services.

Specific retention details by data category:

• Account information (name, email, preferences): retained while account is active and deleted on schedule once you request deletion, except where applicable law requires longer retention.
• Authentication data: managed by Supabase. Upon account deletion, we request removal of your authentication records from Supabase in accordance with our data processing agreement with them. In some cases this step is completed manually by our team within the same retention window.
• Uploaded content and processed files: deleted within six (6) months of processing, as described in Section 17, or on the deletion schedule above upon your request — whichever comes first.
• Payment records: managed and retained by Lemon Squeezy as Merchant of Record, subject to their legal and financial record-keeping obligations. EasilyAI does not store payment card details.

To request deletion of your account and associated data, use the "Delete Account" option in your Account Settings → Danger Zone, contact us at [email protected], or use the data subject request form referenced in Section 26.

29 International Data Transfers

EasilyAI is operated from Colombia. By using the Services, you acknowledge and agree that your personal information may be transferred to, stored in, and processed in countries outside your country of residence, including but not limited to the United States and other countries where our third-party service providers operate their infrastructure.

Specifically, our infrastructure and service providers include:

• Supabase — authentication and database services, hosted on AWS infrastructure.
• DigitalOcean — primary application server infrastructure.
• Vercel — landing page hosting.
• OpenAI, ElevenLabs, Google Cloud AI, Amazon Web Services — AI processing providers, as further described in Section 22.
• Lemon Squeezy — payment processing and Merchant of Record.

These transfers are necessary to provide the Services. We rely on the standard contractual clauses, data processing agreements, and other legally recognized transfer mechanisms established by our service providers where applicable. If you are located in the European Economic Area, United Kingdom, or Switzerland, you may contact us at [email protected] to obtain further information about the safeguards in place for these transfers.

30 Colombian Data Protection — Ley 1581 de 2012

EasilyAI is owned and operated by an individual based in Colombia and is therefore subject to the Colombian Personal Data Protection Law (Ley 1581 de 2012) and its regulatory decrees, including Decreto 1377 de 2013.

In accordance with Colombian law, you have the following rights regarding your personal data:

• Access: The right to know what personal data we hold about you and how it is being used.
• Correction: The right to request that inaccurate, incomplete, or outdated personal data be updated.
• Deletion: The right to request the deletion of your personal data when it is no longer necessary for the purpose for which it was collected, subject to legal retention obligations.
• Revocation of consent: The right to revoke the consent you provided for the processing of your personal data, where processing is based on consent.
• Complaint: The right to file a complaint with the Superintendencia de Industria y Comercio (SIC) if you believe your data protection rights have been violated.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within the timeframes established by applicable Colombian law. The responsible party for the processing of your personal data is Maicol Alexander Montaño Beltran , operating under the trade name EasilyAI, based in Cajicá, Cundinamarca, Colombia.